LUCRIS and Scholarly Publications

Use LUCRIS and Scholarly Publications to share, promote, and store your publications.

LUCRIS

The Leiden University Current Research Information System (LUCRIS) is a system for registering the university's scholarly publications. Researchers at LUMC use Converis for registration.

Registering:

increases the accessibility and visibility of your publications and increases your citations
guarantees the storage and preservation of publications at institutional level
allows the the university to demonstrate its publication intensity

From LUCRIS the Publications tab on the personal profile pages is automatically filled. The hyperlink to the registered publication is also created automatically after uploading the pdf. The UBL manages the system and the faculties are responsible for the content.

User manual LUCRIS

Publishing Open Access in Scholarly Publications

Scholarly Publications (before: Leiden Respository) is the online storage for scholarly output from Leiden University’s researchers and from institutes affiliated with Leiden University. Since 2006 the repository has provided Open Access to PhD Theses, scholarly journals, book series and conference proceedings. Leiden University researchers have the obligation to register their scholarly publications in LUCRIS and attach a pdf to make their scholarly output Open Access.

Please note: a separate procedure applies to uploading PhD dissertations.

To make sure publications in Scholarly Publications can be found the pdf-files have to meet certain standards. See the list of criteria for pdf-files (in Dutch).

All publications receive a unique identifier, a so-called handle. This handle guarantees the findability of publications.

Licenses

Whenever you submit a publication to Scholarly Publications via LUCRIS, you will be asked to choose a license. If you do not select a specific license, you agree to the Non-exclusive license . The license regulates the rights and obligations of the University Libraries and the end user regarding your publication once the embargo, if any, has lapsed.

Most items are published under a non-exclusive license, that only allows Leiden University to disseminate the information. Readers only have reading rights and can point towards the handle of an item, but they may not re-distribute the work. To give the end user more rights and improve the reach and usability of your publication, you as author can select one of the following licenses in LUCRIS. Please take into account the Open Access license attached to the article.

In case of an author's version of a publication authors have the freedom to choose what license to select, as long as the license is compatible with the publisher’s guidelines. You can find the specific policy for your journal at www.sherpa.ac.uk/romeo.

Articles that are not Open Access and for which the publisher does not allow a manuscript version to be uploaded, can still be made available by using the amendment Taverne. See ‘Versions’ for more information.

Name	Specifics
Non-exclusive license (default)	If the author provides a non-exclusive license, the author can also give licenses to other stakeholders, such as publishers. Work under this non-exclusive license can be used for education, study and research if properly acknowledged. Author’s permission is needed for all other cases.
CC BY 4.0	The end user may copy, distribute, display and perform the work and make derivative works (for example translations) and remixes based on it only if they properly acknowledge the author or licensor.
CC BY-NC-ND 4.0	Similar to CC BY, but without giving permission for commercial use (for example as hand-out in a paid for course) or to create derivated works (for example a translation). Derivated works or commercial use are only permitted after permission by the copyright holder.
CC BY-SA 4.0	Similar to CC BY, but with the strict rule that all derivated publications apply the same license (Share Alike).
CC0	The author gives away all rights to the publication and it therefore enters the public domain.
25fa Aw (Taverne)	This license is to indicate the author has made use of the right by law (amendment Taverne, 25fa Dutch Copyright Act) to distribute an article or chapter after a reasonable period of time.
Dissertation	Refers to our standard license for PhD theses.

Help on choosing the right license can be found on the website of Creative Commons.

Versions

Publishers often have restrictions on which publications can be made public via a Repository. However, most publishers do allow you to upload an author's version (without the publisher's layout). In some cases even the publisher's version of a non-Open Access publication may be used after a specified embargo period. SHERPA RoMEO provides an overview of policies concerning copyright and self-archiving by publisher and journal.

Authors always have the right to use Article 25fa of the Auteurswet (Dutch Copyright Act). This so called ‘Taverne amendment’ offers researchers the possibility to share short scholarly and professional publications, regardless of any restrictions imposed by the publisher.

In LUCRIS it is possible to indicate the publication version of your article. These run in chronological order from the moment of submission of the manuscript until after the publication of the final article.

Version	Meaning
Submitted Manuscript (pre-print)	This is the initial author’s version you sent in to a publisher. It has not gone through editorial processes such as peer review (if applicable) yet. You may also encounter the term pre-print for this specific version.
Accepted Manuscript (post-print)	This is the author’s version in which all corrections have been processed, but which misses the publisher’s layout, logo and copyright statement. This version is sometimes also called the post-print. For articles funded under Plan S conditions, this is the minimal accepted version to count towards Open Access.
Published Version	This is the version that can be downloaded directly from the publisher. It is also called Version of Record.
Published Version (corrected)	Sometimes an error in the published version is discovered, or new information requires an update of the original. If there is a change to an article that has already been published, we keep the newer version with this specific type.

Need help?

For any questions concerning registration of your publications in LUCRIS, please email your faculty's contact for help.

Are you interested to know how to properly arrange your copyrights? Please contact our Copyright Information Office.

Do you have need for a specific collection, such as a scholarly publication series or the proceedings of a conference held in leiden? Please contact our Scholarly Publications manager.

Afrika Studies Centre		Edith de Roos
Faculty of Archaeology		Helpdesk
Faculty of Governance and Global Affairs		Helpdesk
Faculty of Humanities		Helpdesk
Faculty of Law		Helpdesk
Faculty of Social Sciences		Helpdesk
Faculty of Science		Helpdesk
ICLON		Pascal Lemoine