As a university employee, you probably work with personal data. That is not just names and telephone numbers – it can also include things like cookies. How can you make sure you are working in a privacy-proof way?

If your research project involves collecting private or otherwise sensitive data, you must ensure adequate data protection measures are taken. Research must be conducted in accordance with the General Data Protection Regulation (GDPR). In terms of patient data, for instance, when used for research carried…

Individuals have the right to instruct the university to delete their personal data in a number of cases. For instance, if the university no longer needs the data, or if the person withdraws consent previously given.

As an employee of Leiden University, you probably work with or come into contact with personal data. The concept of ‘personal data’ is core to the General Data Protection Regulation (GDPR). If you work with personal data, you must be able to explain clearly, comprehensively and in simple language how…

Collecting personal and sensitive data is not as common an issue in archaeological research as in some other fields such as sociology and political sciences which is often the reason why archaeologists might not be aware that they are handling those types of data.

In the Netherlands it is now possible to visit non-essential shops if you make an appointment beforehand. But when you book an appointment you have to provide a lot of personal data. Are shops allowed to ask you for all this data and what happens to it?

Security

Organisation

Organisation, Security

The Dutch police force has been deliberately storing personal data relating to millions of Dutch people for many years now. In doing so, the institution has been knowingly breaking the law. Bart Schermer, Professor of Law and Digital Technology expressed his concerns on Follow the Money – a platform…

As a PhD candidate, you work with data. To keep (personal) data as secure as possible, the university has established an information security policy.

A data processing register is a record of which personal data you process and who you share this data with. If you collect personal data for your research, you must record this in the data processing register.

If you bring in a (new) person who will be processing personal data for you, this person is not allowed to use this information for his or her own purposes. You need to formalise this in a data processing agreement. The university will usually have an agreement in place.

Are you handling personal data just once, for instance when taking the minutes of a meeting or organising an employee outing? You do not need to include this use in the data processing register if you stick to the following conditions.

Your options for data storage may vary depending on factors such as size and sensitivity of the data or collaboration with partners outside the university. We are all responsible for data protection. To keep (personal) data as secure as possible, the university has established an information security…

Any loss of control over stored personal data is a potential data breach. Most cases involve stolen or lost digital files, but a stolen or lost printed list of personal data is also a data breach. It is important to report any data breach.

Doing research in archaeology is more than just gathering data and publishing a paper. Nowadays, there is a growing trend in producing well-defined and responsible data management plans. They help to navigate the process and result in good data management practices which in return benefit the researchers…

Dr Mark Leiser, Assistant Professor in Law and Digital Technologies at eLaw, is part of a successful €1.5 million bid for a research grant from the acclaimed Volkswagen Institute on “Reclaiming individual autonomy and democratic discourse online: How to rebalance human and algorithmic decision makin…

Firstly, Data Management Plan (DMP) is after all a plan, so you must carry it out!

The GDPR privacy legislation is no impediment to handing out sanctions to Russian oligarchs or reuniting children placed in care with their parents, says privacy experts Anna Berlee, Marlies van Eck, Simone van der Hof, Simone Huting, Friederike van der Jagt and Jeroen Terstegge.

When structured properly, the data are easier to manipulate, analyze and visualize.

Do you have questions about data management? Please contact the data stewards:

As a standard, your workplace comes equipped with a limited amount of disk space. We offer a number of options for extending your disk space. In addition, ISSC can help you recover lost files. You can also securely store your files in the cloud via OneDrive and Teams. Whichever storage you use, be aware…

Universities, companies, organisations and societies are increasingly facing enormous quantities of data. It is a great challenge to transform these Big Data into knowledge, which is why Leiden University has launched a University-wide Data Science Research Programme.

Contemporary data management practices rest on the four principles: findability, accessibility, interoperability, and reusability.

Graduation Ceremony

Didactics, Career development

Didactics, Career development

Research

Every faculty has local support for instructors and students that work with Brightspace

While health data is essential for scientific research, that data also needs to be protected. In her doctoral thesis, Irith Kist found a balance between protecting the individual and exchanging health data.

Contact your Faculty’s uSis functional manager for any questions about or applications for a uSis profile or account.

For each university unit, the ICT Shared Service Centre (ISSC) has an appointed ICT contact person responsible for applying for ICT facilities for research, teaching and operational management.

For each university unit, the ICT Shared Service Centre (ISSC) has an appointed ICT contact person responsible for applying for ICT facilities for research, teaching and operational management.